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Procurement and Purchasing

Coordinate requisitions, supplier orders and subcontract packages

The Procurement and Purchasing Module facilitates both subcontractor procurement and materials purchasing (sourcing) by allowing the consolidation of materials and packages from multiple BoQs per Projects, strengthening overall Supply Chain Management (SCM).

It establishes the basis for blanket agreements with controlled/fixed pricing and is supercharged with an e-RFQ and auctioning portal (for buyers and suppliers/subcontractors) for compliance and transparency.

Procurement and Purchasing

Procurement and Purchasing · ProjectVIEW ERP

Procurement software for capital projects

Procurement software for capital projects manages how a contractor buys materials and services, from the site request to the purchase order. In ProjectVIEW ERP, every request and order links to a BoQ item and its budget. In this way, buyers see the budget before they buy, and the cost controller sees every commitment.

Key Features

  • Materials multi-measurement Units
  • Grouping Materials for Consolidated Enquiries
  • Solicit and Update Cost DB during Estimation/Budgeting
  • Store and Search for Materials historical prices
  • Compare Cost of Subcontractors and own Resources
  • Transform SIR to MRF/Requisition
  • Autoselect Suppliers per category/history/type etc.
  • Send RFQ with attached PDFs/Excels
  • Procurement Documents Repository
  • Auto-import Suppliers’ Excel Quotations
  • eRFQ invitation to Suppliers/Subcontractors based on BoQ/WBS
  • Multicriteria (Quality/Cost) Evaluation
  • Generate blanket (framework) Agreements
  • Quotation Ordering with Historical information
  • Order Creation and Order Versioning
  • e-Auctioning
  • Inform related users/roles after Ordering
  • Automatic Send Order to Supplier/Subco

Procurement and Purchasing · ProjectVIEW ERP

See Procurement and Purchasing in action

Procurement and Purchasing

Run procurement for each BoQ line, from the site item request to the order and the goods receipt. Requisitions, quotations and orders link to the budget, so each purchase is tracked against cost. The procurement flow shows every document and its status.

  • Site item requests, requisitions, quotations and orders per BoQ
  • Procurement flow from request to goods receipt, with status
  • Buy-or-make comparison and economies of scale across projects
ProjectVIEW ERP
Procurement and Purchasing screen: procurement flow from material request to requisition, quotation, order and goods receipt
Procurement and Purchasing screen: procurement flow from material request to requisition, quotation, order and goods receipt Screens show demo data.
Procurement & Purchasing

What is procurement software for capital projects?

Purchase order with three supplier quotations and the best offer selected

What ProjectVIEW Procurement & Purchasing contains

  • Site material requests: engineers request materials in the web app against BoQ, WBS or cost code.
  • Request routing: the materials manager issues from stock, transfers from another site or raises a requisition.
  • Consolidated requisitions: bulk orders across projects create economies of scale.
  • e-RFQ and supplier portal: approved suppliers submit quotations online before a set deadline.
  • Quotation evaluation: price and quality criteria rank suppliers and suggest the best fit per order or per item.
  • Purchase orders and approvals: orders stay in draft until the purchasing manager approves them.
  • Price lists and agreements: alerts flag any deviation from agreed terms.

Why it matters in project-based ERP

  • Budget check before commitment: each order shows budget, consumed, in-stock and on-order quantities.
  • Transparent buying: current and historical prices help prevent overpricing and cartel pricing.
  • On-time delivery: purchase timing follows the schedule, with alerts for early or late orders.
  • Buy-or-make decisions: compare purchase with in-house production on the same cost basis.

Add-ons and AI

  • e-Auction: suppliers see their ranking but not competitor prices, which encourages better offers.
  • Consumables templates: related consumables are added to a material order automatically.
  • Procurement AI Agent: compares quotations, checks prices against budget rates and flags anomalies for the buyer to approve.
FAQ

FAQ: project procurement

What is project procurement software?

It is software that runs requisitions, quotations, supplier evaluation and purchase orders for projects. In addition, it links every purchase to the project budget. It serves construction, shipbuilding and repair, marine and offshore, mining and quarrying, and project-based manufacturing companies.

How does ProjectVIEW ERP choose the best supplier?

The procurement manager sets price and quality criteria with thresholds. The system then scores each quotation and suggests the best-fit supplier, in total or per item.

Does ProjectVIEW ERP support e-auctions?

Yes. The buyer can start an e-auction on demand. Suppliers see their ranking, but they do not see the prices of others.

How are purchases linked to project cost?

Every request and order carries a BoQ item, WBS activity or cost code. Therefore commitments and actual cost appear in cost control as soon as they occur.

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