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Subcontractors Manager

Subcontractor Management for Project-Based Industries

Pay for the work done, not the work claimed.

ProjectVIEW ERP is not a subcontract register. It is one integrated system where each package is allocated to BoQ or BoM items and WBS activities, each certificate is checked against measured progress, and each payment flows to the company accounts. The BoQ ↔ WBS ↔ Cost Codes structure weaves site, project and company data into one consistent record, with the integrity that ProjectVIEW AI needs to give reliable forecasts, alerts and answers.

Retentions, deductions and back-charges are documented, and the Subcontractor Certification AI Agent reconciles invoices with the contract, the certificates and the payments. Subcontractor performance on every project builds a record for the next award.

Subcontractors Manager
Illustrative workflow profile
Illustrative workflow profile: Subcontractors Manager. Illustrative highlights: Sourcing, Scheduling, Project Performance.Bid WinsSchedulingSourcingMaterials MgmtLaborProductivityMachineryUtilizationProjectPerformanceContract MgmtChange MgmtRevenue Inflow
Illustrative highlights

Illustration only, not measured results. Actual priorities depend on your project and organization.

What does a subcontractors manager do in a project-based company?

A subcontractors manager buys, controls and then pays the work that others deliver. In ProjectVIEW ERP, each subcontract package is allocated to BoQ or BoM items as well as WBS activities. Then each certificate is checked against measured progress. Retentions, deductions and payments therefore follow the work actually done. It works in the same way for civil trade packages, yard outfitting, offshore services, contract mining and machining subcontracts.

  • Award: evaluate subcontractors before you award packages that are linked to the budget.
  • Control: then track progress and performance against the contract.
  • Certify and pay: finally, certify measured work, apply retentions and deductions, and reconcile invoices.

How ProjectVIEW ERP supports subcontractors managers

01
Which subcontractor should get the package?
Subcontractors are evaluated on quantitative and qualitative criteria to find the best fit before award. Procurement AI Agent
02
Is the contract aligned with the budget?
Subcontracts are created from purchase orders and allocated to BoQ or BoM items, so the commitment shows at once. Subcontractors Management
03
What has the subcontractor really done?
Either your team records progress per item and activity, or the subcontractor records it through the web portal. Subcontractors Management
04
How much do we pay this month?
Certificates are calculated from measured progress, and then retentions and deductions are applied. Subcontractors Management
05
Is the invoice correct?
Invoices are reconciled automatically with the contract and the certificates, as well as the payments already made. Subcontractor Certification AI Agent
06
Who supplied materials, labor or machines?
Payment certificates align inbound and outbound costs for materials, machinery and labor, both for you and for the subcontractor. Cost Control

Select your industry

ConstructionConstructionTrade packages, interim certificates, retentions and back-charges.Shipbuilding & repairShipbuilding & repairOutfitting, painting, electrical and repair subcontracts per hull block or job.Marine & offshoreMarine & offshoreVessel, diving, survey and installation service contracts per campaign.Mining & quarryingMining & quarryingContract mining, drilling and haulage priced per tonne, bcm or meter.Project-based manufacturingProject-based manufacturingMachining, coating and assembly subcontracts against the BoM and delivery dates.

Your ProjectVIEW stack

AI agents

These specialized AI agents are available with ProjectVIEW v12. They work on governed ERP data, send risk alerts and propose actions. Your team approves every action. ProjectVIEW AI v12

Three ways to start: connect ProjectVIEW ERP to your current ERP, start with the modules you need most, or run the complete ERP + AI system. See integration with SAP, Oracle and other ERPs.

FAQ

FAQ: Subcontractors Manager

Talk to our expert

Questions about your role or your industry? Talk to a subject-matter expert who implements ProjectVIEW ERP.

How are subcontractor certificates checked?

Each certificate is compared with the progress measured for the same BoQ or BoM items and activities. Quantities above measured progress are flagged before approval.

How are retentions and deductions calculated?

They are calculated from actual progress and the contract terms, and then applied in each certificate.

Can subcontractors submit data themselves?

Yes, through the ProjectVIEW ERP web portal, subcontractors submit daily logs, labor, material use and progress, and also reconcile their invoices.

How do I compare subcontractor performance?

Progress, certificates, claims and evaluations are kept per subcontractor and package, so performance can be compared across projects.

Which industries does this cover?

Construction, shipbuilding and repair, marine and offshore, mining and quarrying, as well as project-based manufacturing. The same subcontract control logic also applies in each, whether the scope is a BoQ, a BoM or a work package.

How ProjectVIEW ERP Handles SubcontractorsCommitted Cost vs Actual Cost: Why Project Control Cannot Wait for InvoicesAI in Construction, Mining & Shipyards: Why Industry-Specific ERP Is the Foundation of Intelligent Operations