Subcontractors Management · ProjectVIEW ERP
Subcontractor management software
Subcontractor management software controls the work a contractor buys from other companies: packages, contracts, progress, certificates and payments. In ProjectVIEW ERP, the system builds each subcontract from BoQ items. Therefore measured progress, certificates and cost all use the same codes as the project budget.
Key Features
- Contract creation directly from Orders
- Subcontractors Cost Control on all Resources
- Calculation of Retentions/Deductions with VAT
- Handling materials deductions on behalf of
- Contract Versioning
- Subcontractors Certifications – Auto Progress Update
- Creation of Interim Payment Certificate (IPC)
- Direct Transfer to Cost and Accounting
- Subcontractors electronic submittals via Portal
Subcontractors Management · ProjectVIEW ERP
See Subcontractors Management in action
Subcontractors Management
Manage subcontractors from procurement to final account. Allocate BoQ packages, award contracts and certify progress with retentions and deductions. Suppliers, contracts and certificates sit on one screen per project.
- BoQ packages, contracts and orders per subcontractor
- Interim certificates with retentions and deductions
- Subcontractor portal for eRFQ quotes and certificate uploads
What is subcontractor management software?
What ProjectVIEW Subcontractors Management contains
- e-RFQ for packages: group BoQ items and send requests with drawings and specifications, so bids are easy to compare.
- Contract management: deliverables link directly to BoQ items and cost codes, so the scope stays clear.
- Interim certificates: created from the contract and the measured progress, including approved extra work.
- Retentions and deductions: the system calculates retention, advance recovery, back-charges and penalties automatically, so nobody needs to add sums by hand.
- Labor and equipment on certificates: the system records subcontractor crews and plant as part of site resources.
- Transfer to cost: certified amounts update every budget automatically, so cost is always current.
Why it matters in project-based ERP
- No over-certification: certificates follow measured quantities, not claimed ones. As a result, the company does not overpay.
- Cash flow alignment: payments to subcontractors can follow payments from the client, which also protects cash flow.
- Clear back-charges: the system deducts materials and labor supplied on behalf of a subcontractor.
- Full audit trail: every certificate links to the contract, the progress and the payment.
Site apps and AI
- Certification approvals app: site engineers inspect and approve subcontractor work on any device. They also see the status at once.
- Subcontractor Certification AI Agent: reconciles invoices with the contract, the certificates and the related payments, and then flags any differences.
FAQ: subcontractor management
What is subcontractor management in capital projects?
It is the control of subcontract packages from tender to final payment. Specifically, it covers scope, contract, progress measurement, interim certificates, retentions and payments. It serves construction, shipbuilding and repair, marine and offshore, mining and quarrying, and project-based manufacturing companies.
How does ProjectVIEW ERP calculate subcontractor certificates?
The system creates each certificate from the contract rates and the measured progress per BoQ item. Then it applies retention, advance payment recovery and deductions automatically.
Can we deduct materials or labor we supplied to a subcontractor?
Yes. The certificate deducts materials bought and labor provided on behalf of a subcontractor, together with any penalties.
How does subcontract cost reach cost control?
Certified amounts post to the same BoQ items, WBS activities and cost codes as the budget. Consequently, the cost controller sees subcontract cost against progress at any time.
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